The Maintenance Clerk is responsible for the administrative tasks associated with plant maintenance activities and serves as a backup to the site administrative assistant.
The Clerk helps to ensure a smooth flow of information, which supports efficient execution of maintenance activities.
PRIMARY DUTIES / RESPONSIBILITIES
List essential job functions; describe in terms of actions (verbs) and desired outcomes in order of most important first.
To comply with regulations by the American with Disabilities Act (ADA), the duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.
● Process purchase requisitions
● Process goods receipts
● Entry of data from the maintenance execution activities into SAP and other site computer systems
● Communicate maintenance data to the proper roles for potential improvement opportunities to the master data, planning, or reliability functions as identified in the execution step of the process
● Manage the process to update maintenance procedures and equipment files
● Assist with Shipping, Receiving and Storeroom management tasks, including loading/unloading
trucks, inspecting materials received, confirming receipt of goods and/or services, inventory cycle
counts, etc.
● Assist with ordering MRO items
● Support maintenance team with job planning, kitting and staging activities as needed
● Assist with SAP training and troubleshooting
● SAP work order feedback; input maintenance mechanic work order feedback against equipment
history in SAP
● Assist in managing the process to update maintenance procedures and equipment files
● Follow up with vendors in regards to shipment or return of items
● Research misc. items as requested, find best value and contact vendors
● Make alterations to purchase orders (work with purchasing to add or remove items from PO’s
● Gain understanding of site cost centers and adding settlement receivers into work orders
● Act as primary backup for office administrative assistant and learn skills and tasks that require
continuity for business needs
● Audit the SAP work order database, work with site Maintenance planner/scheduler and TECO all
completed work orders for services rendered.
● Assure compliance to PSM standards (MOC’s, PSSR’s, Procedures, Audits, etc.). Manage and
update all data and work order history in SAP.
● Help develop weekly planned maintenance schedule & priorities utilizing information /
direction from planner and maintenance manager.
● Become MERI qualified Site Receiving - receive and inspect materials including movement to the
point of use or storage. The MERI Qualified Site Receiving person follows all prescribed receiving
steps and hold-points including receipt, quarantine, MERI inspection, release for use, storage,
kitting and delivery.
● Package and ship items via Fed Ex or TQL as needed
● Run site errands as needed
● Site support for computer and or printer related issues
● Inventory and stock office supplies as needed
● Maintain supplies inventory by checking stock to determine inventory level; anticipating needed
supplies; placing and expediting orders for supplies; verifying receipt of supplies.
● Compile data from vendor invoices and supporting documents to verify accuracy of billing data and to ensure receipt of items ordered. Compares invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered.
● Work with site staff members to keep Cost tracking sheet updated and accurate by entering
delivered and invoiced materials and services. Communicate to the site maintenance manager or
plant manager, on any pivot table costs for materials/services/capital expenditures that will carry
over from the month they were expected to be spent.
● Works closely with the site Maintenance manager to ensure the mission, vision, and a set of
measurable objectives are achieved for the Facilities and Maintenance Department.
QUALIFICATIONS
● High School Diploma/GED equivalent
Knowledge / Skills / Abilities
● Ability to navigate the tools of Microsoft Office Suite (Outlook, Word, Excel, etc.) ,
Google equivalent suite and learn new computer systems and software applications
● Strong verbal and written communication skills
● Willing to learn new skills and expand scope of responsibility over time
Required Certification / Licenses / Training
● Current and valid driver’s license – willing and able to obtain powered industrial truck
certification
PHYSICAL REQUIREMENTS / WORK ENVIRONMENT
The physical demands and work environment described here are representative of those that an employee encounters while successfully performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions. Include possible work hazards and percent of travel required.
● Willing and able to wear required PPE (personal protective equipment) such as steel toes, hardhat, protective eyewear, etc.
● Willing and able to climb stairs, ladders; stand, walk, stoop, bend, kneel, crawl; visual acuity for close work; able to reach overhead; able to hear and respond to alarms
● Willing and able to lift up to 50 pounds without negative personal health impact.
● Willing and able to work at heights
● Willing and able to work in a High Hazard environment, outdoors, indoors, elevated height. (This is mostly an outdoor plant)
● Willing and able to wear required PPE ( Personal protective equipment) such as steel toes, hard hat, protective eyewear, face mask, chemical suits, thermal suits, respirators, etc.
This job description is a general description of essential job functions. It is not intended as an employment contract, nor is it intended to describe all duties
someone in this position may perform. All employees are expected to perform tasks as assigned by supervisory personnel, regardless of job title or routine job
